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arl-ereserve: arl-ereserves FAQ *Rough* Draft

arl-ereserve: arl-ereserves FAQ *Rough* Draft

arl-ereserves FAQ *Rough* Draft

Lorre Smith (ls973@cnsvax.albany.edu)
Tue, 30 Dec 1997 08:46:47 -0500 

Date: Tue, 30 Dec 1997 08:46:47 -0500
From: ls973@cnsvax.albany.edu (Lorre Smith)
Subject: arl-ereserves FAQ *Rough* Draft
To: arl-ereserve@cni.org
Message-Id: <01IRS1RFJG4O8WVYUJ@cnsvax.albany.edu>


Greetings all:

I've been plugging away, reading the archives and working up a draft of
FAQ.  This is my attempt so far, after wending my way though most of the
1994 archives. 

I'm posting this for comment, so don't hold back!

The top is a composit of topic listings and actual questions - still in
a half and half format, because I haven't gleaned all the questions on
some topics - the archives of 1995 -1997 are yet to come. 

The bottom half is the questions, with answers (most of the time).

The eventual shape will looks like:

Q.1
Q.1.1. etc.
Q.2.
Q.2.1.

--------------------------

Q.1
A.1
Q. 1.1.
A.1.1. etc.

Those of you who are going to attend the ACRL Electronic Reserves
Discussion Group on Sunday morning at the ALA Midwinter conference will
have an opportunity for discussion in that meeting as well.  I should
have much more complete by that time. 

Lorre Smith

_______________________________________________________________________

ERes FAQ  ***ROUGH DRAFT*** (Incomplete)
December 30, 1997

1) Information resources

Q. 1.x Where can I get more information about electronic reserves?
Q. 1.x Is there a group where I can meet people involved in electronic reserves?
Q. 1.x Who is doing electronic reserves?
Q. 1.x. How can I tell if electronic reserves would be a good service to offer?


2) Equipment

Q. 2.x What equipment do I need for electronic reserves?

Scanning - text
Scanning - images
Web server
User workstations
Printers

3) Software
Q. 3. x. What indexes are libraries creating for electronic reserves?

User Interface
Web issues
In-house programming
Scanning (imaging and software)

4) Security

5) Operations

Q. 5.x How much does e-reserves cost?

Q. 5. x. Is there a big reserves database that I can use to obtain
electronic files for reserves?

Q. 5. x. Where do I get electronic reserves files?

Q. 5. x. Who scans (reformats) materials for electronic reserves?

Q. 5. x  How can I get information on Copyright for my electronic reserves
operations?

Q. 5. x. Should I charge the users for electronic reserves? How so I decide
the price?

Q. 5.x  Who requests copyright permission?  The library or other campus units?

Q. 5. x. Who has written copyright policies for electronic reserves?

Scanning
Printing
Policies and Proceedures
Database maintenance

6) Staffing

Q. 6.x How do I train a staff for e-reserves

7) User Services 
Printing

8) Vendors


----------------------------------------------------------------------------
---------------------------------

Q. 1.x Where can I get more information about electronic reserves?
A. 1.x The ARL-Ereserve forum archives:
http://www.cni.org/Hforums/arl-ereserve/

 The ARL-ereserve forum - to subscribe send a message to:  listproc@arl.org  :
subscribe <your name> arl-ereserves

Jeff Rosedale's electronic reserves clearing house pages, "Electronic
Reserves Clearing House: Links and Materials on the Web":
http://www.columbia.edu/~rosedale/


Q. 1.x Is there a group where I can meet people involved in electronic reserves?
A. 1.x ALA  ACRL Electronic Reserves Discussion Group, meets regularly at
the mid-winter and annual conferences, see conference schedule for details.
1997-1998 Chairperson: Ann Sprunger, asprun@a.imap.itd.umich.edu


Q. 1.x Who is doing electronic reserves?
A. 1.x. The "Electronic Reserves Clearing House: Links and Materials on the
Web":   (http://www.columbia.edu/~rosedale/ ) web pages provide links to
many current systems.
art-ereserves announcements include:
Renssalaer Polytechnic Institute:  Irving Stephens    email: stephi@rpi.edu
IUPUI Schmidt@library.iupui.edu  Xerox  XDOD system

 
Q. 1. x. How can I tell if electronic reserves would be a good service to offer?
A. 1. x.  If your users want remote access to required readings; 
also if you would like these qualities in "reserved" readings:  (Dick Goodram)

  1) the documents are never "checked out" - even queuing for access 
     to a machine for 5 minutes (a very unusual circumstance in most 
     systems) is better than waiting an hour or two for a return.

  2) the documents are always complete - anyone who has run a heavily 
     used Reserve (or any other heavily used collection) knows the staff 
     overhead and user frustration caused by missing and damaged pages 
     (not to mention missing whole documents).

  3) documents can be selectively and easily reproduced in blocks - not 
     the take out-see if its at all useful-check back-take out- etc 
     routine required by our manual systems.

  4) reproduction is of better quality - our experience is that often 
     the printed copies of documents are of better quality than the 
     originals. Given the quality of some of the originals we get this 
     is a significant improvement in our service.


2) Equipment

Q. 2.x What equipment do I need for electronic reserves?
A. 2.x A systems analysis and design student project paper from Indiana
University describes a system for electonic reserves. It' s in the archives
of the ARL Ereserves forum:  <http://www.cni.org/Hforums/arl-ereserve/ > in
a post with the subject: "[Graham Shepfer <gshepfer@memex.lib.indiana.edu>:
IU Reserves" by  Jeff Rosedale,  dated Mon. Feb 21, 1994.



3) Software

Q. 3. x. What indexes are libraries creating for electronic reserves?
A. 3. x. It varies; some libraries develop very MARC-like or actual full
MARC records to access materials by course name and course number,
instructor name, and sometimes by author and title. Other libraries have
systems that don't provide indexes for author and title, so that the
database does not appear to be an electronic publication method for general
access. 


4) Security

5) Operations
Q. 5.x How much does e-reserves cost?

Q. 5. x. Is there a big reserves database that I can use to obtain
electronic files for reserves?
A. 5. x. No, as of now there is not such a database.  That's probably
because many bibliographic database vendors are beginning to offer full-text
service for articles.


Q. 5. x. Where do I get electronic reserves files?
A. 5. x. Some libraries get files from faculty members, others create files
by providing scanning/reformatting services, and others use files from
commercial sources. At one point in the early years of arl-ereserves, there
was discussion of a database which could be shared. (1994 archives thread
"Re: FTP site for common article"). Some electronic reserves systems include
WWW links to sites which provide the full text.


Q. 5. x. Who scans (reformats) materials for electronic reserves?
A. 5. x.  Many libraries provide scanning services, and several only provide
the indexing software and front-end for reserves, leaving it up to faculty
members to provide materials in electronic formats.

	The libraries that offer scanning/reformatting services use a variety of
staffing configurations.  Some use students, with highly-automated processes.


Q. 5. x  How can I get information on Copyright for my electronic reserves
operations?
A. 5. x.  The cni-copyright list is an on-going discussion of copyright
issues and the archives are located at:
http://www.cni.org/Hforums/cni-copyright/ 

Or, from the CNI document on retrieving archives:

via Unix-listproc
  You can retrieve monthly logs of all ARL-ERESERVE postings through the 
  Unix-listproc system, but often monthly logs are relatively large files 
  and finding specific information within them isn't always very easy.

  Archives are made once a month of each list.  The filename of the archive
  always takes the form YYMMM (where YY is the last two digits of the year
  and MMM is the three character abbreviation for the name of the month).
  So, for example, the February, 1994 archives are stored as a file called 
  94FEB.

  To retrieve these files via e-mail, you should send a 'GET' command (as
  an e-mail note) to the address LISTPROC@CNI.ORG

  Syntax:
    get <listname> <filename>
    e.g. GET ARL-ERESERVE 94FEB

  To see a list of any files associated with the archives of any particular
  list, you can send an INDEX command (as an e-mail note) to the address 
  LISTPROC@CNI.ORG

Peter Donovan was kind enough to provide a discussion paper on copyright for
electronic reserves at the University of Pittsburgh in 1994. It's available
through ftp: FTP to ftp.pitt.edu.  Log in as user
"ftp".  Supply your internet address as the password.  Change directory to
dept/nisg/ecr. The document is available in three formats: 
    Word for Windows 2.0
    Plain Text (but it looks a bit tacky with the imperfect translation
    from Word to text)
    PostScript


6) Staffing

7) User Services

8) Vendors

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